Privacy Policy

1. Data Controller

The Data Controller of the personal data collected through this website is:

• Controller: Elia Ruberti
• Email: ruberti.elia@gmail.com
• Address: [full address]

2. Types of data collected

The website collects only the data necessary for managing the event and the features offered.

In particular:

• Identification data: first name and last name
• Contact data: email address, phone number
• RSVP data: attendance confirmation, number of accompanying guests
• Organizational data: allergies, intolerances, or dietary notes if provided
• Technical data: IP address, access logs, browser type, and device type

No sensitive data is processed unless strictly necessary, for example food allergies provided voluntarily.

3. Access to the RSVP area

Access to the RSVP area takes place by entering the first name and last name listed in the guest database.

This method is used exclusively to simplify guest identification.

4. Purpose of processing

Personal data is processed for:

• managing access to the guest-only area
• collecting and managing RSVP confirmations
• organizing the event logistics such as seating, catering, and dietary needs
• handling event-related organizational communications
• website security and abuse prevention
• compliance with legal obligations where applicable

5. Legal basis for processing

The processing is based on:

• the Controller's legitimate interest in organizing the event
• the data subject's consent for any voluntary information, for example allergies
• the performance of a request made by the data subject, such as submitting the RSVP form
• legal obligations, where applicable

6. Processing methods and security

Data is processed using digital tools and, when necessary, manual methods.

Appropriate technical and organizational measures are adopted to protect data from:

• unauthorized access
• loss or destruction
• unlawful use

7. Data recipients

Data is not disclosed publicly.

It may be processed by parties who support the website's operation, for example:

• hosting providers
• developers and website maintainers
• email services

Where necessary, these parties are appointed as Data Processors.

8. Data transfers outside the EU

Data is mainly processed within the European Union.

If services involving transfers outside the EU are used, this will take place in compliance with the safeguards provided by the GDPR.

9. Data retention

Data is retained only for the time strictly necessary.

• RSVP data: up to 3 months after the event.
• Organizational data such as allergies: up to 3 months after the event.
• Technical data and logs: up to 6 months after the event.

10. Provision of data

Providing data is necessary in order to:

• access the RSVP area
• send the attendance confirmation

If the data is not provided, the service cannot be used.

11. Data subject rights

The data subject may at any time:

• access their data
• request correction
• request deletion
• request restriction of processing
• object to processing
• request data portability

To exercise these rights:
Email: ruberti.elia@gmail.com

The Controller will respond within the time limits required by law.

You may also lodge a complaint with the Italian Data Protection Authority.

12. Data deletion

Data subjects may request deletion of their data at any time by writing to the Controller.

The request will be handled without undue delay, except where legal obligations apply.

13. Cookies and similar technologies

The website may use technical cookies necessary for its functioning.

Any third-party cookies, for example Google Fonts or external services, are used in compliance with applicable regulations.

For more information, please read the Cookie Policy.

14. Changes to this notice

This notice may be updated over time.

Any changes will be published on this page.

Last updated: 14 April 2026